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Customer service at dealerships is crucial for fostering loyalty, boosting business and ensuring comprehensive customer satisfaction and long-term success.

how to improve customer service: example of how Rock and Dirt collect customer feedback

Understand your Customers Deeply

Do not skip the importance of marketing research and customer feedback. Get to know your target customers and tailor your services and communication to meet their needs and preferences.

Conduct surveys, analyze customer data, and gather feedback on your dealership through various channels to uncover valuable information.

This knowledge will help you tailor your services, parts, equipment and machinery inventory, and marketing efforts to meet their unique requirements, creating a personalized experience that sets your dealership apart.

Anticipate Customer Needs

Being proactive in anticipating customer needs is crucial for dealerships. You never want to be a customer’s go-to supplier only for them to be told that you are out of stock in a particular type of equipment or machinery. Your dealership should have a good understanding of what inventory items are in high demand or will be based on seasonal trends. You can monitor and predict future demands by leveraging digital tools and software, such as predictive analytics and inventory management systems. This is one of the many features of Softbase Evolution’s robust Dealer Management system; it enables your dealership to anticipate potential pain points and provide suitable solutions in advance.

Empower your Customer Service and Field Technician Teams

Your customer service and field technician staff should be the core of your dealership, so investing in the training and development is paramount for delivering excellent customer service. Provide comprehensive training programs that equip your staff with the necessary skills and knowledge to handle customer queries, provide expert advice, and offer exceptional service throughout the entire customer journey. Through training, you will have more empowered and motivated staff that are willing to serve your customers to the best of their abilities.

Serve Each Customer Individually

Use your CRM data to tailor the communication and recommendations given to each customer in your dealership. For instance, if you are in the heavy construction industry and you have a customer who typically uses Dumpers around the Christmas season, you can be proactive in asking or recommending that they have their machine serviced or parts replaced close to that time of year. You can also leverage past purchase history, service records, and customer preferences to provide tailored recommendations and customized offers; for example, send an email with equipment, part, or add-on suggestions based on their recent purchase with you.
Having an integrated view of your customer information based on their interactions with your dealership will allow you to provide a seamless and personalized experience across multiple touchpoints.
how to improve customer service: technician shaking hands with the driver's owner

Exceed Customer Expectations

Go the extra mile by going above and beyond in your service delivery. Surprise and delight your customers with unexpected gestures, advice, or personalized offers such as a discount on their next purchase/rental or even a free item that will help them based on their needs. Employ automation software to send personalized follow-up messages, offer service reminders, or provide exclusive discounts.

By consistently exceeding customer expectations, you create memorable experiences that drive customer loyalty and advocacy. These will leave a lasting positive impression, allow them to like and trust your dealership, and keep them coming back.

The options for dealerships to provide excellent customer service are limitless. These are just a few strategies your dealership can implement to ensure your customers are well cared for and become your biggest advocates.

By understanding them deeply and serving them efficiently, you will provide an exceptional customer experience that sets your dealership apart from the competition. 

See Softbase Evolution in Action

Schedule a free demo of our dealer management system to see how it can work for your dealership.

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