Rental Management Software for Dealerships

Simplify your dealership's rental operations with our dedicated Rental Management Software. From seamless reservation processes to efficient fleet management, explore the features that make scheduling, tracking, and managing rentals a breeze.

screenshot of the rental management software module in softbase system's dealership management system

Rental Management Software. Evolved.

Softbase Evolution is the ideal solution for dealerships that want to go beyond selling and manage their rental operations effectively.

With our cloud-based system, you can easily monitor rental contracts for multiple business locations all from one platform. Additionally, our system is customizable to fit your dealership's unique needs and can integrate with your existing systems making it the perfect solution for dealerships that want to streamline their rental operations and maximize efficiency.

Simplify your equipment rental processes and eliminate the need for manual documentation.

businessman pointing his finger growth graph

Cycle Billing

Automating your billing cycle can significantly reduce the time and effort required to manage your finances.

By generating invoices for your customers on a recurring basis, you can streamline your billing process and ensure that you are consistently getting paid for the products or services you provide. With automated billing, you can also set up reminders to notify your customers when their payments are due, reducing the chances of late payments or missed payments.

Cost Per Unit

Keep track of the cost for each item in your inventory. By providing detailed cost data, this feature enables businesses to make informed decisions about pricing, inventory management, budgeting, and supplier relationships.

As a result, businesses can optimize their operations and achieve long-term success in the competitive rental market.

Woman making notes on iPad in a dealerrship


Easily Manage Bookings

Monitor rental contracts including rental period to ensure equipment is not used beyond the terms of agreement. 

Streamline Your Billing Process

Generate and send quotes and invoices to customers with ease

Access Valuable Insights

Collect and analyze data on trends in rental equipment to identify peak seasons.


Scale Operations With Total Control

Softbase Evolution software logotype

Our team understands that operating a dealership is already challenging enough. So Softbase Evolution was developed to be THE solution that is easy to use, connects all processes, and plays a significant role in your dealership’s success.

Point of Sale

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Our Leadership

Softbase was able to organize what we do for our customers. We track a lot of forklift assets and since Softbase our efficiency started to improve and we could provide better answers and support.”

Russ Wilkins

President | Frontier Forklifts & Services

See Softbase Evolution in Action

Schedule a free demo of our dealer management system to see how it can work for your dealership.

Female driving a forklift in a warehouse