Rental Management Software for Dealerships

Simplify your dealership's rental operations with our dedicated Rental Management Software. From seamless reservation processes to efficient fleet management, explore the features that make scheduling, tracking, and managing rentals a breeze.

screenshot of the rental management software module in softbase system's dealership management system

What is a Rental Management Software for Dealerships?

Softbase Evolution's rental management software is an ideal solution for dealerships that want to go beyond selling and manage their rental operations effectively.

With our cloud-based system, you can easily monitor rental contracts for multiple business locations all from one platform. Additionally, our system is customizable to fit your dealership's unique needs and can integrate with your existing systems making it the perfect solution for dealerships that want to streamline their rental operations and maximize efficiency.

Simplify your equipment rental processes and eliminate the need for manual documentation.

businessman pointing his finger growth graph

Cycle Billing

Automating your billing cycle can significantly reduce the time and effort required to manage your finances.

By generating invoices for your customers on a recurring basis, you can streamline your billing process and ensure that you are consistently getting paid for the products or services you provide. With automated billing, you can also set up reminders to notify your customers when their payments are due, reducing the chances of late payments or missed payments.

Cost Per Unit

Keep track of the cost for each item in your inventory. By providing detailed cost data, this feature enables businesses to make informed decisions about pricing, inventory management, budgeting, and supplier relationships.

As a result, businesses can optimize their operations and achieve long-term success in the competitive rental market.

Woman making notes on iPad in a dealerrship
equipment rental industry - Stack of tyres over the equipment management screen mockup

Rental Management Software for Equipment Rental Companies

Why is it important in your industry?

There will always be a need for renting equipment to handle large-scale projects. Softbase Evolution supports the equipment rental industry by bringing renters and suppliers together in one system to drive efficiency and growth.

Benefits of Our Rental Management Software Solution

Easily Manage Bookings

Monitor rental contracts including rental period to ensure equipment is not used beyond the terms of agreement. 

Streamline Your Billing Process

Generate and send quotes and invoices to customers with ease

Access Valuable Insights

Collect and analyze data on trends in rental equipment to identify peak seasons.

Improved Renter Retention

Provide better service with personalized attention to renters to proactively address any issues or concerns.

Male over Parts Management screen mockup

The Best Dealership Management Software for Rental Managers

The rental process is a core part of the growth of your business. As the head of the rental department, you need to ensure that the process is seamless not only for customers but also members of your team.

Allow Softbase Evolution to take the load off your team by automating areas of your rental process, such as billing and quotations, so you can better serve your customers.


Scale Operations With Total Control

Softbase Evolution software logotype

Our team understands that operating a dealership is already challenging enough. So Softbase Evolution was developed to be THE solution that is easy to use, connects all processes, and plays a significant role in your dealership’s success.

Streamline accounting processes with our accounting management software making financial tasks easier and more accurate.

Our Customer Relationship Management (CRM) solution helps manage interactions with customers to improve customer service, sales and loyalty.

Get insights into sales performance, inventory, and financial metrics with a comprehensive reporting and analytics feature for dealerships.

Oversee equipment maintenance, usage, and inventory in one place with a robust rental equipment management software for dealerships.

Control and track equipment parts including ordering, receiving and issuing with our Parts Inventory Management Software.

Conveniently access to various services and customer information on the go with our mobile field service management software for dealerships.

Help your sales teams effectively manage and optimize their sales activities with our Sales Management Software for dealerships.

Our vendor management system for dealerships helps oversee relationships with suppliers and vendors for smooth procurement processes.

Simplify transactions with our Point of Sale feature. Process payments, track inventory, and generate receipts—all in a single interface optimized for dealerships.

Go paperless, stay organized, and excel in customer service with our document management feature. Transform your dealership today!


Leading insights and news

Our Leadership

Softbase was able to organize what we do for our customers. We track a lot of forklift assets and since Softbase our efficiency started to improve and we could provide better answers and support.”

Russ Wilkins

President | Frontier Forklifts & Services

See Softbase Evolution in Action

Schedule a free demo of our dealer management system to see how it can work for your dealership.

Female driving a forklift in a warehouse